Time And Billing Software For Accountants

by Navicasoft
14 Vendors Reviewed
21 Hours of Research
9 Experts Interviewed

A lot of accountants rely on time billing software to track and manage their work hours. Time billing software can keep track of how much time has been billed to each client and what the average fee was for each one. 

When it comes to fee-based practice, staying accurate with time billing software is a must. It also helps accountants quickly obtain clients’ bank deposit slips and ensure that all fees are included in a single report to prepare an accurate final bill for their clients at the end of each month. 

Time And Billing Software For Accountants

With these features and many more, these different types of timesheet software offer a host of benefits that will make your life easier in the office. Below you will find the list of the best time and billing software for accountants available on the market with its pros and cons.

Our Top 5 Time And Billing Software For Accountants

Time And Billing Software For Accountants Reviews

1. Best Overall: QuickBooks Time

QuickBooks Time QuickBooks Time logo

Our rating: ★★★★★

QuickBooks Time is the time and billing software for accountants. It allows you to track your clients, inventory, invoices, and bills. QuickBooks Time also has features that allow you to keep tabs on sales, create graphs to show trends over time, develop reports for your clients or employees, and much more.

QuickBooks Time Review

You can use QuickBooks Time through a cloud-based service (iCloud or Google Drive) or a desktop app. The app is reliable and easy to understand with an interface that’s designed with efficiency in mind. You can pay bills using your bank account or through an online banking service. QuickBooks Time intuitive time tracking feature allows hours to work for your clients and employees on a single screen.

Pricing Plans

  • Premium – $10/mo, per user + $30 base fee per month. The free 30-day trial is included.
  • Elite – $15/mo, per user + $55 base fee per month. The free 30-day trial is included.

All Plans Include

  • One admin user.
  • Mobile app with GPS.
  • Payroll and invoicing.
  • Job and shift scheduling.
  • Various reports.
  • Time-off management.
  • Alerts and notifications.
  • Free unlimited support.
  • Track project progress.
  • Timesheet signatures.

2. Best Easy-To-Use: Sage Intacct

Sage Intacct Sage Intacct logo

Our rating: ★★★★★

Not all accountants are created equal. Some are better than others, and some even excel in areas that others don’t. When you find an accountant that you can trust, it’s important to keep them and expand the relationship as much as possible. One way to do this is through choosing modern technology so that your accountant is available any time, anywhere, for any need.

Sage Intacct Review

Sage Intacct can help with this because it’s a cloud-based financial software explicitly designed for accountants. It has many perfect features for this career, such as the ability to schedule meetings in advance and track time.

Sage Intacct Features

  • Ability to schedule appointments.
  • Time tracking functionality to be added to the software in the future.
  • Security features such as identity management and encryption can use, if desired, for terms and conditions for clients. 

Sage Intacct is available in several versions that are designed for different types of accountants. The best version depends on your needs and what resources you have available.

3. Best Budget Option: FreshBooks

FreshBooks FreshBooks logo

Our rating: ★★★★★

With the proliferation of mobile devices, more and more people are working remotely. Even if you’re not a freelancer, it can be challenging to keep on top of your business finances with day-to-day tasks. For this reason, many small businesses have turned to FreshBooks as a time and billing software for accountants.

FreshBooks Review

FreshBooks is a cost-effective solution for those businesses that want to track time and billing software for accountants. It’s designed to help its users get organized, manage their expenses, invoice clients, and manage their tax information.

Instead of using spreadsheets or dodgy word processor programs, FreshBooks is straightforward to use. The tracking process is straightforward, and there are even reminders set up to alert you when you’ve been over or under budget. If you do run out of bonus time, too much unpaid work, or have forgotten to pay a bill, FreshBooks integrates with your bank account so that you can be sure your employer will receive the money you owe them.

Pricing Plans

Lite – $ 6.00/mo, billed $139.50/year.

Plus – $ 10.00 /mo, billed $232.50/year.

Premium – $ 20.00 /mo, billed $465.00/year.

All Plans Include

  • Timekeeping for your entire team.
  • Time recording.
  • Automatically bill for tracked hours.
  • Weekly and monthly views of your tracked time.
  • Track and manage time for a specific project.
  • Daily breakdowns of your tracked work hours.
  • Built-in, the easy-to-use timer on desktop and mobile.

4. Best For Growing Businesses: Zoho Books

Zoho Books Zoho Books logo

Our rating: ★★★★★

Zoho Books is a time and billing software for accountants. It provides an easy-to-use, cloud-based solution that streamlines the entire process of time tracking, invoicing, and payment planning for any size business or team.

This software lets you bill your clients with ease by using reports to let them know what they need to pay on their end to avoid invoicing penalties. You also can easily view all outstanding bills and accounts across a wide range of time frame periods thanks to our intuitive dashboard and export tools.

Zoho Books Review

Zoho Books allows you to bill your clients quickly and securely easily. It’s cloud-based, so there’s no software to install on your client computers. With Zoho Books, you can also create invoices, send reminders and reminders when the payer is late, and view a history of all the payments that have been made.

Pricing Plans

  • FREE – €0, up to 3 users.
  • PREMIUM – €5 user/month, up to 50 users.
  • ENTERPRISE – €10 user/month, no upper limit.

All Plans Include

  • Subtasks & Reminders.
  • Task Duration in Hours.
  • Project Resource Utilisation.
  • Project Planned vs Actual.
  • Time Tracking.
  • Custom Fields.
  • Custom Roles & Profiles.
  • Custom Domain.

And many other features according to the plan.

5. Best For Process Automation: Hubstaff

Hubstaff Hubstaff logo

Our rating: ★★★★★

Hubstaff is a time and billing software for accountants. The Hubstaff app helps you work with two customers at the same time, track your shifts, and receive email notifications. 

It also allows you to work remotely or in the office as needed. Here’s a list of features:

  • Real-time logs.
  • Engagement tracking with custom activity buttons.
  • Detailed reports on hours worked overtime and more.

Hubstaff can also allow you to work remotely or in the office as needed.

Hubstaff Review

Hubstaff has a user-friendly dashboard so that you can enjoy great time and billing software for accountants from anywhere. All data is encrypted, and customer support is available by phone, email, or online chat. 

Hubstaff also allows clients to create a personalized invoicing system for their business. You can set payment deadlines and work with multiple accounts at the same time with copy-paste tracking. Hubstaff has a free plan that includes all the basic features and a premium plan that provides no limits on users or projects.

Pricing Plans

  • Desk Free – $0 for one user only.
  • Desk Starter – $7.00/user/mo. Starts at $14. Includes 2 users.
  • Desk Pro – $10.00/user/mo. Starts at $20. Includes 2 users.
  • Enterprise – $20.00/user mo. Starts at $40. Includes 2 users.

All Plans Include

  • Time tracking & timesheets.
  • Reports.
  • Activity levels.
  • Unlimited screenshots.
  • Track apps & URLs.
  • Auto discard idle time.
  • Unlimited teams.
  • Payments.
  • Unlimited integrations.
  • Limited public API.
  • Time off & holidays.
  • Scheduling & attendance.
  • Invoices & payroll.
  • 24-hour support.

Buyer’s Guide

To help you with your decision, we have put together this buyer’s guide. We will discuss the benefits of this kind of software, what kind of deployment is available and how to choose the best one. I hope this buyer’s guide will also help you make a better decision when purchasing time and billing software for your accounting practice.

What Is Time And Billing Software For Accountants?

Time and billing software is a type of software that tracks the time billed to clients and their billing and collection records. It also shows the average fee per client and a breakdown of their payment. 

What Is Time And Billing Software For Accountants

Time billing or PC-based time billing is a collection of tools that finds the optimum time to bill your clients, collection records, and client information, along with data about recent sales. With this information, accountants can draft reports for clients. The software provides many benefits for accountants for managing their time and scheduling collections in accordance with client needs.

Benefits Of Time And Billing Software For Accountants

Time billing software is beneficial for accountants for several reasons. First, it ensures that a consistent fee is given to all clients, regardless of their payment schedule. It also provides the accountant with the information needed to prepare a final bill each month. 

Benefits Of Time And Billing Software For Accountants

Additionally, this type of software allows the accountant to track their client’s due dates and work hours, which helps them determine how much time is spent on each client. The accountant can create reports that follow each client’s activities.

Accountants can use time billing software as part of their accounting practice and seek fees using it with invoices and billing statements. 

Other benefits:

  • Easily track time spent on each client or job.
  • Lightening-speed recovery of time spent in the database.
  • Automatic billing to clients at appropriate intervals.
  • Billing by the hour, day, or project – your choice!
  • Billing for multiple clients at once – no need to mail out bills individually.

Time And Billing Software For Accountants Deployment

Time and billing software are available in two primary deployment options. They are cloud and on-premise. Cloud time and billing software is a type of software that uses the internet to access data. The on-premise option stores client and employee information on a local network. 

This software can be deployed in any practice management solution, including cloud accounting services like QuickBooks Online or Xero, or as part of an intranet application.

How To Choose Time And Billing Software For Accountants

Before you make a decision, it’s important to understand how time billing software works in practice. The more you know about your options, the easier it can be to decide which software will work best for your business. Here are a few considerations to keep in mind:


Time and billing software is typically an add-on to existing practices and solutions or a stand-alone product. Some cost several hundred dollars per year, while others are free or available at a small cost per month. You can save money with time and billing software if you already use an accounting solution built on QuickBooks Online or another cloud accounting platform.

Setup time

There’s a learning curve to setting up time and billing software. It may take a few days or even weeks to get the hang of it, but once you have your system set up, it should be pretty simple and straightforward.

Good support

Time and billing software typically comes with comprehensive support options. If you need help getting set up or need to ask anything about your setup, you’ll be able to reach technical support team members through email or phone calls.


What Is The Best Time And Billing Software For Accountants?

QuickBooks is a SaaS app for accountants and bookkeepers that lets you upload your clients’ bills, keep them all up-to-date with the latest information and due dates, offer free trials, and send invoices from a simple dashboard. You can export reports in XLS or CSV format for your records or to use for tax purposes. It also comes with ready-made templates, so you don’t need any technical skills to get started. 

What Time And Billing Software Accountants Use?

Sage Intacct system is one of the most popular accounting software packages on the market. With this, clients have access to all company and personal data in one place and can use the simple interface to keep track of money coming in and out and perform any number of financial tasks.

Is Quickbooks Good For Accountants?

Quickbooks is popular accounting software that some businesses use to do their bookkeeping. Quickbooks is an excellent tool for accounting beginners and people looking into starting their own business because it has a straightforward interface and tutorial videos.

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