Payroll Software For Small Business

by Navicasoft
29 Vendors Reviewed
37 Hours of Research
25 Experts Interviewed

Software is a powerful tool for managing businesses. It can reduce the demands on your time and increase productivity. These are some of the most popular software programs among small businesses.

Payroll Software For Small Business

If you’re looking for an easy way to manage payroll, accounting, and human resources tasks, these software programs can cut down on your workload and help you grow your small business. Read more to learn about the benefits each one offers to help you find the perfect program for your company’s needs.

Top 5 Payroll Software For Small Business

Payroll Software For Small Business Reviews

1. Best Overall: Quickbooks Online Payroll

QuickBooks Online Payroll QuickBooks Online Payroll logo

Our rating: ★★★★★

Quickbooks Online Payroll has a lot of features for small business owners. The payroll software is great for all small businesses that require a computerized payroll system. As the name suggests, Quickbooks is very user-friendly and simple to use, making it perfect for novice business owners who would like to keep their accounting profits in check so they can focus on expanding their company’s revenue and workforce.

Quickbooks Online Payroll Review

When deciding to purchase Quickbooks Online Payroll, small business owners need to know what features they need. The software offers services such as creating a payroll program, viewing reports, and tracking financial data to make sure you have all the information you need.

QuickBooks Online Payroll is an excellent choice for small businesses that need the following:

Payroll Service For Employees And Payroll Taxes

A payroll program allows you to organize your employees’ pay schedules and withhold tax from their wages. Furthermore, with QuickBooks Online Payroll, your taxes are done automatically, so you don’t have to worry about them at all.

Employee Payroll Management

Keeping track of your employees and how much they are paid is quickly done with the software. You can set up different pay scales based on each employee’s position and ensure that they are paid properly for their work. In addition, it is simple to separate the payroll among multiple accounts and individual employees if needed.

Easy budgeting

If you have a small business, it can be hard to keep your company’s finances in check. QuickBooks Online Payroll helps you stay on top of what money is going where, allowing you to manage your funds effectively and ensure you are spending where it matters most for your business.

All Plans Include

  • Tax penalty protection.
  • Same-day direct deposit.
  • Auto taxes and forms.
  • Auto Payroll.
  • Time tracking.
  • 24/7 expert support.
  • Expert setup.
  • HR advisor.
  • 1099 E-File & Pay.

2. Best For Nonprofit: Sage Intacct 

Sage Intacct Sage Intacct logo

Our rating: ★★★★★

Sage Intacct is a software system that allows small businesses to manage payroll, employee time tracking, and general accounting. It helps with deadlines and time tracking, as well as alerts and automatic drops for late paychecks. This software is used by many different sectors of the economy, such as the construction industry, trucking companies, and the healthcare field. 

Sage Intacct  Review

Sage Intacct offers protection for its users from data loss in case of a bug in their system or even file deletion. It also has helpful features like import/export, allowing you to change your payroll settings easily without going through all the manual steps every time. The system also uses a secure system that does not allow your payroll data to be lost or stolen due to an online connection.

Sage Intacct provides an easy way to manage payroll. It allows you to set up paychecks for your employees in just a few clicks. In addition, this software gives you the option to print checks or directly deposit them into the employee’s account. 

Sage Intacct also shows you what deductions are being taken out of each paycheck, making it easier to see how much is being taken out of each paycheck. You can do this either on an individual employee basis or for all employees together in one screen.

3. Best For Startups: Gusto

Gusto Gusto logo

Our rating: ★★★★★

Gusto is a new type of payroll software that helps small businesses stay compliant with payroll policies. Unlike other software in the sense that it’s a pay-as-you-go system and doesn’t require any long-term contracts or upfront fees. They also have an online interface that notes what time you had your next payday easy to manage while working from home or traveling for work. 

Gusto Review

What’s more, it uses a simple formula rather than manually doing all of that math yourself. When purchasing the product, they will also provide you with very detailed instructions on how to start up an account with the software for your business and get ready to use it. There are also some great bonuses for using the payroll software, such as free tax advising in addition to a variety of other benefits.

Pricing Plans

  • Core – $6/mo per person plus $39/mo base price.
  • Complete – $12/mo per person plus $39/mo base price.
  • Concierge – $12/mo per person plus $149/mo base price.
  • Contractor – $6/mo per person plus $0/mo base price.

All Plans Include

  • Full-service payroll across all 50 states.
  • Employee self-service and profiles.
  • Workers’ comp administration.
  • Next-day direct deposit.
  • PTO policies and time-off requests.
  • Dedicated best-in-class support.
  • Accounting and time tracking integrations.
  • Health insurance administration.
  • Employee access to Gusto Wallet.
  • An employee offers and document management.
  • Permissions.
  • Employee directory and surveys.

4. Best For Process Automation: OnPay

Onpay Onpay logo

Our rating: ★★★★★

For a small business, maintaining payroll can be an expensive and time-consuming process. OnPay is an easy-to-use payroll software that will allow your business to automate the process.

Needing no more than your email will calculate payments and file tax returns for you. Additionally, it has invoicing and international tax calculation features, which many other software providers do not offer. So get started with OnPay today!

OnPay is the perfect solution for any small business owner without the expertise or resources to develop their solutions. This platform enables them to make transactions automatically every week without worrying about clerical errors or additional fees due to human error. We understand that time is money, and Saving Hours a Week is Money Well Spent!

OnPay Review

OnPay’s simple-to-use interface and efficient payroll system is perfect for any small business owner. Whether your business is a sole proprietorship, partnership, or corporation, we have the payroll solution that you need. 

In addition, OnPay handles your tax returns, creates accurate reports to show your employees how they are paid, and includes insurance, bonding, and HR management features.

OnPay will also help you manage your company’s human resources by saving time and money on payroll expenses by automating the process. For example, you can quickly search for employees by name or email address.

5. Best Reporting: Paychex Flex

Paychex Flex Paychex Flex logo

Our rating: ★★★★★

Paychex Flex is payroll software that is specifically designed for the needs of small businesses. It comes with a ton of features to make the lives of its users easier, and, as you’ll see below, it has been recognized for its customer support excellence and exceptional technical service.

With Paychex Flex, you can create employee profiles or import your old entries. This program also includes many features like payroll calculation, paycheck stubs, direct deposit access, and more. 

Paychex Flex Review

The software is easy to use and supports ADP for your direct deposit data. You can customize your payrolls with different configurations like month-to-date, pay period, or pay periods. Paychex Flex integrates with QuickBooks and allows you to set up automatic payments.

Paychex Flex has many features. It’s got a top-rated customer service team that’s available 24/7 for its users. The program is known as a monthly fee, or it can be purchased or leased for three months or six months.

Buyer’s Guide

Payroll software programs are a great solution for small businesses. They can help you to manage payroll, accounting, and human resources. Employees will be able to submit timesheets, review their balance and paystubs, and take vacation requests right from home. In addition, most of these programs provide an online portal for employees to log onto and enter data.

Payroll Software For Small Business  Buyer’s Guide

It only takes a few minutes to set up your payroll software program. All you’ll need is employee information including names, social security numbers, wages, hours worked per pay period, overtime rates, deductions, dates of employment, and employee contacts. 

Once you have that information stored in the program’s system, you can keep track of everything without staying in the office late every night. In this guide, you’ll learn more about payroll software for small businesses, its benefits, and how to choose the best one for your growing company.

What Is Payroll Software For Small Business?

The best payroll software programs can keep your business safe and help you maximize your productivity. In addition, they can help you pay taxes, and by using them, you can fight fraud and make sure that your company is compliant with government regulations. 

What Is Payroll Software For Small Business

The programs can help you to manage holiday pay, vacation time, sick leave, 401k matching programs, taxable allowances, and more. In short, these software packages are great tools for managing the worker’s compensation of all employees.

Benefits Of Payroll Software For Small Business

Saving Money

Many of the popular payroll software programs can help you to save money. They track and help you cut down on payroll mistakes, resulting in less costly benefits for your company. In addition, some of the software packages come with free training or on-demand. For example, employee assistance, which can also help you save money. In some cases, they provide a trial period so that you can see how well they work for your business.

Optimize Work Schedules

Some job descriptions are complex when it comes to determining how much time an employee should take off for vacation or sick leave. However, the best payroll software programs can help you to determine these types of schedules.

Many options are also available when it comes to vacation pay, i.e., what type of vacation pay should be given such as 2 weeks or 10 days, and what is the percentage difference between full-time and part-time workers? Some payroll software programs can calculate this type of information for you automatically.

Maximize Employee Performance

Some employees try to get away with bending or breaking the rules, but these types of methods do not work. New software programs can detect when an employee is working too much or too little, and they can measure the actual productivity for each employee. These programs can help you to make changes in your productivity plan to maximize employee performance and benefit the company at the same time.

These types of software packages can also track and manage employee attendance. For example, some programs can automatically send out emails or text messages for certain types of work related meetings, and they help you to keep track of all employees being present for these meetings.

Tracking Employee Attendance And Productivity

A popular feature in the best payroll software programs is tracking an employee’s level of attendance and productivity during each pay period. The program will keep track of how many hours each employee works, and it also holds a good record for those times when an employee takes off.

How To Choose Payroll Software For Small Business

Depending on your business needs, the best payroll software programs can be an excellent solution for managing your payroll and taxes. However, to make sure you can find the best option, there are several questions you should ask before making a decision.

How Much Does It Cost?

These types of software can vary from being free to costing hundreds of dollars or even more. To help narrow down which kind of program will work best for your company’s needs, you should consider these factors: how much it will cost to make payments each month, who will use the software, and how often you will need to update it.

Who Are The People Using The Software?

Another factor you should consider is, do you want to use the software yourself, or do you want to allow someone else to use it for your business? If most of the employees are not responsible enough to learn how to use the program for their own companies, it may be time to choose different software. On the other hand, if you have an experienced person who can handle the program, it can be a great solution.

How Often Do You Need To Update It?

Some will ask how often you need to update these types of programs for your company’s needs. This is an important question to ask because if you only need to update it every few years or so, then a free version may be okay. However, if you have to update it frequently, then a paid version might be ideal for you.


What Is Best Payroll Software For Small Business?

One of the best payroll software for small business is called QuickBooks. They make it easy to manage both your duties and employees thanks to their innovative system. You can also give your workers access as needed, which is great for remote employees. What’s more, they keep all their records up-to-date with little hassle.

Is There Free Payroll Software For Small Business?

Yes. You do not need a large company’s payroll software if you are a small business. There are many free payroll software for small businesses available online to help small business owners stay on track with their finances and workforce management. With the right tools, your business will grow without costing you thousands of dollars in the process.

Is QuickBooks Good For Small Business Excellence?

Many people have a good experience with QuickBooks for their small business accounting needs; the program can be set up to automatically pull data from bank accounts, credit cards, and inventory. The program is designed to simplify the process of recording and tracking financial transactions in a company’s books. Some features are geared toward simplifying tasks for those who plan to use it regularly.

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