Invoicing Software For Small Business

by Navicasoft
27 Vendors Reviewed
33 Hours of Research
21 Experts Interviewed

For some, it might be a whole lot of fun to keep track of the little details in running a small business. But when it’s time for billing and invoicing clients, the task becomes infinitely more tedious. Wouldn’t it be nice if there was a simpler way? 

Well, you don’t need to go on wishing because there is an easier way! Invoice software for small businesses makes life so much easier by automatically generating professional invoices with all the necessary information, including your company details and itemized list of services or products. 

Invoicing Software For Small Business

We did a great job and collected the best invoicing software for small businesses available on the market today. Below you can find the list with its pros and cons, and also things to consider while choosing the right solution for your company.

Our Top 5 Invoicing Software For Small Business

Invoicing Software For Small Business Reviews

1. Best Overall: FreshBooks

FreshBooks FreshBooks logo

Our rating: ★★★★★

If you’re looking for invoicing software to help simplify your business and keep track of your finances, we recommend FreshBooks. This software is an excellent option for small businesses because it offers many features that will help you stay organized.

FreshBooks Review

FreshBooks Features

Easy to Customize

The software comes with custom invoice templates ready to customize with any colors and logo you want. You can also create templates from scratch.

Reports About Money In & Out

The FreshBooks reporting system provides details about the money coming in on each invoice and how much money is going out at each time of purchase.

Expense Tracking

Expense tracking is built into FreshBooks, so you will always have the ability to track expenses and where you’ve spent your money.

Email & Autoresponder Integration

You can integrate the software with your email service provider (Gmail, Yahoo Mail, etc.), and FreshBooks will be able to track how many emails are sent from your service provider and on what day this was done. You can also set up autoresponders for your invoices.

Pricing Plans

  • Lite – For professionals with basic needs – $7.50/mo.
  • Plus – For owners looking for more automation and insights – $12.50/mo.
  • Premium – For growing businesses that want to empower employees – $25.00/mo.

All Plans Include

  • Send unlimited invoices.
  • Track unlimited expenses.
  • Unlimited time-tracking.
  • Send unlimited estimates.
  • Get paid with credit cards and bank transfers.
  • Get paid quickly without invoices using checkout links.
  • Automatically send late payment reminders and bill late fees.
  • Start with two team member accounts.
  • Remove FreshBooks branding from client emails.
  • Subscriptions-based payments.
  • Securely accept credit cards over the phone.
  • Combine Recurring Billing and Automation to create subscriptions.
  • Secure Card Storage.
  • Charge client cards virtually and securely.
  • Safely save credit card info in client profiles for easy billing later.
  • Dedicated account manager for integration and support.

2. Best Customer Support: QuickBooks Online

QuickBooks Online QuickBooks Online  logo

Our rating: ★★★★★

Seamlessly and reliably manage your invoices and payments online with QuickBooks Online. With just a click, you can send personalized customer invoices with up-to-date contact information. And when it comes time to get paid, there’s no need to wait for the payment to clear – QuickBooks Online securely collects funds in your bank account the next day.

QuickBooks Online Review

QuickBooks Online Features

  • QuickBooks Online lets you send invoices, statements, and receipts instantly.
  • Customize your invoices with up-to-date contact information.
  • Get a complete overview of your bank account in one place.
  • Get your business off to a fast start with QuickBooks Online.
  • Collect payments with your online bank account.
  • Invoice easily from anywhere in the world and sync up with your contacts for accurate information.

QuickBooks Online is an integrated accounting software solution that gives small businesses the fastest way to create, send, and get paid for all their transactions quickly.

Small businesses need an accounting solution that’s easy and agile, which is why QuickBooks Online was built around four core values: Simple, Secure, Fast, and Agile.

That means no more waiting for payments to clear, no expensive upgrades, lots of helpful security layers, and simple workarounds for almost any situation you might face – all supported by the customer support team so you never have to worry about being alone on your journey to success.

Pricing Plans

  • Simple Start – $12.50/mo.
  • Essentials – $20.00/mo.
  • Plus – $35.00/mo.
  • Advanced – $75.00/mo.

3. Best Affordable: Wave Accounting

Wave Accounting Wave Accounting logo

Our rating: ★★★★★

Wave Accounting is an amazing cloud-based invoicing platform for small businesses. With Wave, you can send and streamline your invoices in the blink of an eye. If you’re a freelancer or even if you have a small business, then this is the perfect generator for you.

This is an invoicing platform for small businesses that offers excellent customer service, an innovative and attractive interface, and many different features.

Wave Accounting Review

If you’re looking for invoicing software for small businesses, read this article to find out why we think Wave Accounting is the best choice you could make. This invoicing software allows you to send invoices to clients via email or even share them as documents on your computer or online. The system has a simple interface to create invoices and estimate what you will charge your clients ahead of time.

Wave Accounting Features

  • Sending and streaming your invoices.
  • Flexible payment methods: recurring, invoice charges, card on file .
  • Email notifications of payments received automatically into your inbox .
  • Accessing all invoice transactions from anywhere with internet access; report generation and summary reports to keep track of numbers easily by exporting them to CSV files.

4. Best Automation: Zoho Invoice

Zoho Invoice Zoho Invoice logo

Our rating: ★★★★★

Zoho Invoice is easy to use, yet a powerful invoicing app for small businesses. Many features make it easy for you to manage your entire process and keep track of each invoice’s details. This app is perfect for any small business owner. 

Zoho Invoice is an invoicing app used on iOS, Android, and Windows Phone devices that cater to small businesses by providing a comprehensive toolset for their needs. Created by Zoho Corporation, the software lets users create estimates, issue invoices, send alerts and reminders via email or SMS messages, and more without needing an IT department’s assistance.

Zoho Invoice Review

Zoho Invoice Features

  • With Zoho Invoice, you can send invoices to clients in just a couple of clicks. And there is no need to do any additional data entry because the app automatically generates an invoice based on the details entered in your Zoho CRM account.
  • The billing process is optimized for a small business as it allows users to track their income and expenses in real-time right from their phones. 
  • Users can create estimates and invoices quickly from their phones and send them to customers via email or SMS. They can use built-in templates featuring fonts, colors, and logos of their choice or create an invoice from scratch using a blank template. 
  • The app features auto calculation of totals, which means you can send invoices faster without worrying about software errors resulting from manual errors.

Pricing Plans

  • Free – $0.
  • Basic – $9.
  • Standard – $19.
  • Professional – $29.

5. Best For Low Volume: Square Invoices

Square Invoices Square Invoices logo

Our rating: ★★★★★

Square Invoices is a simple invoicing software for small businesses. It’s a great alternative to traditional square paper invoices with the added advantage of being cloud-based and accessible anywhere. With Square Invoices, you can send an invoice with one tap: just select the customer from your contact list, and it instantly tells you what services they use, so you don’t have to spend time looking for their email or phone number.

Square Invoices Review

Choose from many beautiful templates with customizable colors or design your invoice from scratch. Or, add photos, links, and text to explain the invoice. When you invite customers to select payment methods on your invoices, Square Invoices integrates seamlessly with various popular online wallets: PayPal, Google Checkout, Stripe, Braintree, and more.

Square Invoices Key Features

  • Send invoices with one tap to any contact on your phone.
  • Design and send customized invoices from scratch.
  • Use invoices for timesheets, project tracking, and more.
  • View past invoice history.

Buyer’s Guide

Invoicing software for small businesses organizes your sales and purchases and makes it easy for you to generate professional-looking invoices. It can save you hours of work every month, preventing mistakes and reducing the risk of errors. And since the database will be automatically updated with new information, all you have to do is type out the invoice to send it out.

Invoicing Software For Small Business Buyer’s Guide

Some accounting programs will let you enter information directly into the invoicing software. In this guide, we’ll discuss what to pay attention to while choosing the best invoicing software for small businesses.

What Is Invoicing Software For Small Business?

Invoicing software for small businesses is designed to help you get your invoices out quickly and easily, without the dangers of mistakes. You can set it up to suit your needs and not get bogged down with a lot of unnecessary features. It’s a good idea to look at some freeware versions or shareware packages before deciding on an upgrade.

This software also helps you organize your sales, products, and customers, making it easy to generate simple invoices with the click of a button. Invoicing software is also designed to help you keep track of all your billing information so that you can prove the accuracy of your charges if needed.

Benefits Of Invoicing Software For Small Business

If you’re doing the invoicing for a small business, using invoicing software can save you time – and quite a bit of money, as well.

Benefits Of Invoicing Software For Small Business
  • You can take advantage of pre-formatted templates that make it easy to create a professional invoice every time.
  • The information in your database will be automatically updated with new transactions, so all you need to do is input the information required on an invoice, and it’s ready to print.
  • Invoicing software for small business is designed to help you keep track of all your billing information, so there are no hidden charges or fees when it comes time to make your final calculations.
  • You can create multiple invoices at one time, which means you’ll spend less time preparing invoices and more time working on your other business tasks.

A professional-looking invoice is a powerful sales tool for any small business. A well-designed invoice reflects well on your company and helps customers remember you. Invoicing software for small businesses makes it easy to create an invoice fast, so you have more time to spend on other important items, like growing your business.


What Is The Best Invoicing Software For Small Businesses?

The best invoicing software for small businesses will provide ease of use, flexibility, and automation. QuickBooks is low-cost software that meets all these requirements perfectly. Its interface is easy to use and navigate through, and the fees are reasonable to use this system for a small company.

Can QuickBooks Automatically Generate Invoices?

QuickBooks has many tools that make your life as a business owner easy and convenient. One of the most important and often overlooked tools is generating invoices for any type of service you provide. This tool can be used in two ways: manually entering transactions or having a QuickBooks Enterprise Solutions plugin automatically create them for you.

What Is The Best Program To Create Invoices?

Many people would agree that creating invoices with software such as Quicken is very easy, while others might say QuickBooks is much better when creating invoices.

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