Best Accounting Software For Small Daycare Business

by Navicasoft
26 Vendors Reviewed
34 Hours of Research
19 Experts Interviewed

Intro: Accounting software for small childcare businesses is a must-have. They provide an overview of the daycare’s finances and can help run the business more effectively.

Small childcare businesses can take advantage of accounting software to view their accounts in detail and make sure their employment practices are legal. This is done by selecting employees that go through the I-9 process, which outlines what documents they need to produce when applying for employment in the United States. 

Best Accounting Software For Small Daycare Business

Another way would be by using payroll software that enables employers with different companies or franchises within a company to manage payroll from one location while viewing all other entities’ transactions. Below you can find the list of best accounting software for small daycare business available on the market with their pros and cons.

Our Top 5 Accounting Software For Small Daycare Business

Best Accounting Software For Small Daycare Business Reviews

1. Best Overall: Freshbooks

FreshBooks FreshBooks logo

Our rating: ★★★★★

Freshbooks is accounting software that will help you with running your business and managing finances. With this product, it can help you to complete your taxes quickly and easily. Written by experienced entrepreneurs who run their businesses daily, Freshbooks has created a user-friendly interface that anyone can understand.

They have also added features that are specifically designed to account for small businesses. Freshbooks is straightforward to use. It will help you to create invoices and track billable hours.

Freshbooks Review

Freshbooks is free for up to five users. If you have more than five employees, then you will need to upgrade the package. Freshbooks does not have any hidden fees that may emerge at the end of the year. However, they charge a monthly fee for unlimited access that runs out in the year after your initial launch date. The package also includes access to customer support and an advanced version of Freshbooks.

2. Best For Process Optimization: Brightwheel

Brightwheel Brightwheel logo

Our rating: ★★★★★

Brightwheel, software for small daycare businesses, helps manage financial records with quick and easy tools. It offers a free trial for business owners to use the software and understand its benefits before buying. 

Brightwheel is a user-friendly software for small daycare businesses which helps keep the owner and staff on track. It lets business owners see daily, weekly, and monthly financial performance charts adjusted automatically by the software. They can also view detailed reports with employee salaries and attendance data.

Brightwheel Review

Brightwheel is compatible with QuickBooks online accounting software, which comes free with Brightwheel suite. In addition, users enjoy a familiar experience when entering accounting data into Brightwheel with its color-coded buttons to select from multiple options of products, services, or expenses for quick entry of financial records.

3. Best For Billing And Invoicing: Hi Mama

HiMama HiMama logo

Our rating: ★★★★★

Hi Mama is software that runs on any PC, Mac, or Linux computer with an internet connection and offers various options for small daycare business owners.

Hi Mama Review

Here is a list of features for this accounting software:

  • Manage payroll.
  • Create journals to track daily activities at your daycare.
  • Generate customized tax forms and reports.
  • Keep detailed records for your daycare business accounting needs.
  • Excellent support.

This software comes with a free trial, so you can try it out before committing to pay. 

4. Best Easy-to-use: Procare Solutions

Procare SOLUTIONS  Procare SOLUTIONS logo

Our rating: ★★★★★

Procare Solutions is software accounting software for small daycare businesses. It allows employees to track their finances and workload while entering payments, making it easier for them to see what keeps them busy and how much they have left on the budget. In addition, with Procare’s simple interface, this program is easy for the workplace in general.

Procare Solutions Review

Procare Solutions Features

  • Easy to use a product that small daycare businesses can use.
  • Can automatically download company financial statements.
  • Easy payroll management through automated downloads of information from payroll companies.
  • A simple workspace can hold tasks, plans, notes, company policies, and more all at once, so everything is organized easily with minimal hassle or lack of focus.

5. Best User-friendly: Lifecubby

LifeCubby LifeCubby logo

Our rating: ★★★★★

Lifecubby is accounting software for daycare businesses. It provides many features for your business, including mapping and a commission calculator. It is designed to be easy to use and assist you in making your business run smoothly.

Lifecubby Review

Lifecubby also allows you to print out invoices and statements for your clients, so there are no misunderstandings about their accounts or how much they owe.

Lifecubby is very easy-to-use software. It comes with an easy-to-navigate website, as well as lifetime customer support.

This is a must-have for any daycare business owner and will be great for helping you take your business to the next level.

Buyer’s Guide

The software that’s best for your business depends on what it needs to accomplish. For example, some childcare centers need to track staff, student, and class attendance. Others might only need to look at finances. This doesn’t mean that daycare wouldn’t benefit from the other features; instead, it means that they might not be the most practical for a given business at a given time.

Advanced Features

Some systems have advanced features that the average small business owner might need. One of the most popular advanced features is payroll software. The payroll software manages your employees’ wages by automatically calculating tax withholding while also generating a comprehensive employee and pay information report. 

Best Accounting Software For Small Daycare Business Buyer’s Guide

The software keeps track of every employee and their hours worked, taxes and deductions, as well as how many hours you paid for them to be working. Daycare owners can take advantage of this service by printing off a pre-printed form with their addresses and dates to send their employees an official check each month so they can submit it along with any other forms needed for payroll.


What Is Accounting Software For Small Daycare Business?

It’s an essential tool for managing the company’s financial records and accounting, tracking expenses, and preparing tax documents. There are various ways for a business owner to choose accounting software, which can be difficult since some might not know what features they need or want. 

What Accounting Software Do Daycares Use?

Most daycares use FreshBooks, but there are many other options. These include Xero, Prospero, and OneUp (for Mac).

Is Freshbooks Ok For Daycare Business?

Flexible billing software FreshBooks is an excellent choice for many reasons. First, it has a sleek interface and functions quickly with any email account. Second, the software also lets you automate many tasks, which can help you manage your finances better and track your company’s progress over time.

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