Best Accounting Software For Schools

by Navicasoft
25 Vendors Reviewed
34 Hours of Research
14 Experts Interviewed

Accounting software for schools is a great way to manage company finances using just a pen and paper. This is because accounting software for schools can be used by many people, at any time, on any computer or tablet. As a result, you don’t have to rely on one person’s memory or trust their word that they’ve recorded everything correctly. 

When you’re looking for accounting software for schools, there’s one crucial thing you’ll need to consider: its cost. If you have to pay too much, there will be money that feels like too much to spend on accounting software for schools.

Best Accounting Software For Schools

There are many different varieties of accounting software for schools, so you should ask yourself what features and qualities are most important to your business. This will help you narrow down your options and find the best price.

Our Top 5 Best Accounting Software For Schools

Best Accounting Software For Schools Reviews

1. Best Overall: Aplos

Aplos Aplos logo

Our rating: ★★★★★

Aplos is accounting software that more than 5000 schools and districts are currently using. This software was created to help small public school districts in the US. Aplos includes many different features to make financial management easier for both a school’s office staff and a district’s board members.

Aplos Review

Aplos comes with 18 main modules that offer functionalities like Accounting, Financial Management, Inventory Control, Procurement, Warehouse Management, Accounts Payable, and Accounts Receivable. These modules are integrated with each other, allowing easy access to information from any of the modules. The user interface is also very intuitive and easy to use.

Aplos has the ability to integrate with QuickBooks, a top-rated accounting software. This feature is very convenient for organizations that use this system.

2. Best Flexible and Scalable: Blackbaud Financial Edge NXT

Blackbaud Financial Edge NXT Blackbaud Financial Edge NXT logo

Our rating: ★★★★★

Blackbaud Financial Edge NXT is software that allows schools to keep track of student loans, create budgets and view detailed reports on how much was spent. This software also integrates with the Blackbaud Classroom Manager system to automatically enroll students in classes. 

Additionally, this program can be integrated with Student Information System (SIS) to adjust time needs for each course. Finally, the most complex software features allow teachers and administrators to assign different tasks for students based on their degree level or skill level.

Blackbaud Financial Edge NXT Review

Blackbaud Financial Edge NXT also has an automatic loan tracker to notify the administration when a student is getting behind. This allows the school to track how much the student owes and what they did after being notified. In addition, the software can automatically calculate both interest and fees and university grants for students who get financial aid.

3. Best Easy-to-Use Software: MyClassCampus

MyClassCampus MyClassCampus logo

Our rating: ★★★★★

One of the biggest struggles schools have figuring out how to manage their finances. With various expenses and a limited amount of funds, accounting software is often one of the most practical solutions. MyClassCampus is a new product that simplifies the process of tracking and reporting on schools’ finances.

MyClassCampus is accounting software for managing school funds; it allows educators to use a simple, user-friendly interface to the value their schools have. With well-laid out and simple charts, it shows how well schools are doing financially. It has been designed with ease of use in mind.

MyClassCampus Review

MyClassCampus is perfect for school administrators, teachers, parents, and anyone who uses a school’s finances. With several free key features, schools can get started quickly and easily.

MyClassCampus has pre-built templates that will give educators the means to track student expenses. Additionally, they can create their templates to fit the needs of their schools and budget. These templates make it easier to collect data from students so that you can track spending habits or even determine which students are eligible for financial aid.

4. Best Graphical User Interface: FreshBooks

FreshBooks FreshBooks logo

Our rating: ★★★★★

FreshBooks offers a very diverse array of features and integrations to make sure that your business runs smoothly and you stay on top of your work with ease. While many accounting programs are challenging due to their complicated interface, FreshBooks has made it easy for any teacher to get started right away. 

The program comes with a dashboard, which arranges your tools into easy-to-follow categories. The app’s simple, the straightforward interface has been tweaked to work perfectly for kids and even parents.

FreshBooks Review

One major advantage of FreshBooks is its ability to sync across multiple devices. As a result, you can easily access the data you’ve put into the app on all your devices. This gives teachers more time to focus on class and not fumbling with a phone or computer each time they want to review their budget or pay their student’s fees.

5. Best for Process Automation: Sage Intacct

Sage Intacct Sage Intacct logo

Our rating: ★★★★★

Intacct is a cloud-based business management and accounting software that has been used by thousands of educational institutions, nonprofits, and public sector organizations. It provides detailed financial information for the organization in real-time.

Sage Intacct Review

Sager Intacct Features

  • Real-time financials across multiple bank accounts.
  • Integrated cost allocation between programs.
  • Monthly budget projections to be compared against actual expenses.

Buyer’s Guide

Accounting software for schools is just as diverse as any other type of software designed for business use. That means that there is a wide range of options for schools to choose from. As a result, schools will be looking for different features when choosing a product, and they will also be looking at different price points as well. 

Accounting Software For Schools Buyer’s Guide

To decide which products are the best fit for their budget and needs, you should consider all the offers on the market. Below you can find the list of best accounting software for schools with their pros and cons.

What Is Accounting Software For Schools?

Accounting software for schools is a great way to manage company finances. This is because accounting software for schools can be used by many people, at any time, on any computer or tablet. As a result, you don’t have to rely on one person’s memory or trust their word that they’ve recorded everything correctly.


What Is School Accounting System?

The school accounting system is the set of automated or manual procedures that schools use to keep track of financial transactions, including budgeting, purchasing, banking, and expenditures. It includes a complete set of accounts used for financial reporting.

What Is The Work Of An Accountant In A School?

The work that an accountant does in a school is to record, categorize and summarize transactions. An accountant would also help with the maintenance of financial records for the school. They would advise management on all financial aspects of their responsibilities. 
This may include preparing budgets and capital expenditure plans and taxes and tax planning for property-owning schools. They will also be responsible for analyzing business performance against targets, costs, and other set objectives.

How Do I Use QuickBooks For School?

QuickBooks is a business management software that is great for use in small businesses, and it can also be used to manage a school. With the proper training and practice, this program can offer your institution massive accounting, billing, and reporting benefits. 
The best thing about QuickCommerce (the product name for QuickBooks) is the cost-effectiveness; it’s considerably cheaper than other commercial software options out there.

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